Your practice deserves more than personal texts and paper forms
Doula Villages is the HIPAA-certified doula management software built for solo end-of-life doulas. Client intake, advance directives, private chat with every client, and a resource library — one workspace for your whole practice, so you can focus on being present.
"My clients trust me with the hardest moments of their lives. Villages lets me be present in those moments without losing track of their plans or what we've talked about. It's the first piece of software I've recommended to my own doula cohort."
You got into this work to be present. Not to chase PDFs at 11pm.
- •Client intake in a Google Form — or a paper notebook
- •Directives in a filing cabinet or a random Drive folder
- •Messaging over personal SMS, WhatsApp, email
- •Venmo requests sent right after holding space for a last breath
- •Sunday night spent reconciling 17 different docs
- •Hoping nothing falls through the cracks
- One Family per client — intake, members, and history in one place
- Built-in healthcare directive, plus your own templates
- Private chat with each client and their family — no personal SMS
- You keep running payments however you already do
- Resource library you share with a single client or your whole practice
- Your Sundays back
Straightforward. No tiers, no surprises.
You pay for the platform and for each client you add. That's it.
First 14 days free. Card required at signup. Cancel anytime from Settings → Billing.
Only after your free trial ends. No caps on how many clients you can have. No per-client monthly recurring.
Serve 10 clients in a year = $30 × 12 months + $30 × 10 clients = $660 for the year.
No tiers. No per-seat fees. No surprise upgrades. The math is the math.
Everything you need to run your practice, nothing you don't
Built with doulas, not for doulas. The features you'd actually use — without forcing you to become an IT department.
Families
Each client is a Family — a private container for that household. Add as many Family Members as you need. Every Member gets their own login.
Private chat per client
Secure in-app messaging between you, each client, and their family. No more end-of-life conversations over personal SMS.
Resource library
Upload your intake forms, care plans, invoices, POLST, MOST, vigil plans, legacy letters — anything you already use. Share privately with a single client or your whole practice.
Healthcare directives
A built-in directive template your clients fill out at their own pace — plus room to bring the templates you already use. Signed documents stay private inside your Village.
Eight ready-to-assign documents, loaded the moment you sign up
You don't have to bring your own intake form, your own directive, or your own legacy worksheets to get started. Villages ships with a complete starter set — assign any of them to a client on Day 1.
Healthcare Directive (HCD)
Names a healthcare agent and captures values + care preferences across common end-of-life scenarios.
Living Will
A focused statement of life-sustaining-treatment preferences for the end of life — the voice that speaks for the client when they cannot.
VSED Directive
Documents a client’s voluntary choice to stop eating and drinking, while still able to make and communicate that decision clearly.
MAiD Personal Record
A reflection-and-planning document for Medical Aid in Dying — works alongside the legal forms in MAiD-legal states, and as a planning tool elsewhere.
Doula Intake
Gathers each new client’s history, preferences, and care goals — your structured first session, reusable across every client.
Vigil & Death Plan
Choreographs the bedside experience: who’s present, what’s read, music, sensory details, the small things that matter.
After-Death Wishes
Organizes the practical post-death tasks the family will face: notifications, services, financial accounts, legacy.
Family Communication Guide
Scripts for breaking hard news — what to say at each stage, who calls whom, how to time the conversations.
You can also upload your own forms — intake docs, custom HCDs, care plans, vigil plans — and share them with a single client or your whole practice.
Up and running in five minutes — and built for the bedside
A welcome tour walks you through the whole platform
On your first dashboard load, a 10-step spotlight tour anchors on the real sidebar — Dashboard, Families, Resources, Chat, Shareable Directives, Account — and ends with a small checklist that opens each setup task in one click. You’re oriented in under five minutes, no reading required.
Sit with your client and fill the directive together
When a client wants to do this with you in the room — at the bedside, on the porch, over coffee — you can drive while they confirm. The form auto-saves on every keystroke, sections that don’t apply collapse with one click, and the signed PDF + QR-coded share link generate from the same record they’ll see in their own login.
Gentle by design, not enterprise-by-default
Your client shouldn't have to wrangle software while facing the end of their life. Villages is shaped for the person on the other side of your care.
No password to remember
Your client signs in with just their email. We send a one-time code. They enter it. They're in.
Their own private space
A quiet workspace with you and the family members they've invited. No noise, no feeds, no ads.
At their own pace
Directives don't have a due date. They see what to fill out next when they're ready — not before.
Works after they're gone
When a client passes, their family keeps access to the directives, resources, and chat history — everything you built together stays intact.
The things that outlive your client, captured while you're together
The directive on the fridge. The video message for a grandchild. The plan for what happens after. Doula work already produces these — Villages makes them easy to create and trustworthy to store.
One QR, printed once, for life
Your client prints a wallet-card QR — or a fridge magnet, or a glove-box sticker — that points to their living healthcare directive. If their wishes change, the code stays the same; only the content it serves updates. EMTs scan it. Family scans it. It keeps working after your client has passed, so the people they love still have what they need.
Video wishes, in their own voice
Your client records short video messages inside their Village — a word to a grandchild, a blessing, a goodbye, a legacy story. You guide the conversation. They speak. Family keeps the videos after your client is gone, alongside the same QR that holds their directive — one place for the wishes that outlive them.
A designated proxy (someone your client chooses — a spouse, an adult child, you) retains access after death, so nothing the family needs is locked away.
A doula's dashboard in Villages
One place for every client Family you're supporting, the members inside each one, and the resources you've shared with them.
Same workspace, every device
Phone at the bedside. Tablet on the porch. Desktop at home. Same login, same Village, same Family.
Answers before you sign up
Ready to run your practice the way you want?
14 days free. No contract. Your data is yours. Start today, cancel whenever.
Start my 14-day free trialQuestions first? Get in touch.